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WEB BASED OCCUPATIONAL HEALTH SOFTWARE is a secure online system for storing Occupational Health records. Designed as a state-of-the-art Web Application, you can try out for free with up to 9 employees, with no up-front costs or commitment.

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Secure Cloud Based Software

All your Health Surveillances, all HSE compliant. Audiometry, Bloods, Driving, Food Handler, Wellbeing, HAVS, Immunisations, Laboratory, Respiratory, Skin, Night Shift Worker, Vision plus User Definable Surveillances. Full Recall system included as standard.


Referral to outcome, plus everything in between

Use to track referral history.

Allow clients to submit and track Referrals Online through their own Secure Dashboard

Securely send reports directly to a Manager's Dashboard

Record each stage of the Referral. Scan in any supporting documents and store them digitally, attached to the employee's record.

Reminders may be set up to prompt staff for future actions.

Finally, dozens of reports allow you to gather statistics on how you are meeting your KPIs


Occupational Health provider? fully separates your contracts

If your business provides Occupational Health services to different clients, keeps all records separated for you.

  • Search for an employee in a certain contract
  • Restrict your staff to only see a certain contract
  • Generate reports for only a certain contract
  • Set up appointment diaries for each contract


Stats and info, at the click of a mouse

Generate dozens of different reports based on your data. Filter your report data by different criteria, such as location, gender, manager, and so forth.

Thousands of different combinations are possible. Your most-often used report criteria may be saved for easy regeneration later.

Reports available include:

  • Employees 
  • Activities with costs
  • Audiometry 
  • Cases 
  • Contacts 
  • Diary appointments 
  • Digitally-stored documents 
  • General screenings 
  • Exercise 
  • Alcohol use 
  • BMI 
  • And many more...

All your report data can be:

  • Printed in a printer-friendly format
  • Downloaded and opened in Microsoft Excel


Please contact us for pricing information so we can discuss your unique requirements and offer you a personal demonstration of our software.

In the meantime, we offer a free trial of our software so you can try out the features for yourself.


Taking it seriously

Our success depends on the security of our system. State-of-the-art protection, nothing less.

Your precious Occupational Health records are protected by our security features:

  • ISO27001 Accredited 
  • GDPR Compliant 
  • 256-bit SSL encryption 
  • Secure passwords 
  • IP-restricted access (optional) 
  • Incorrect login attempts tracking 
  • Security questions 
  • Telephone password 
  • Firewalled servers 
  • Regular Penetration Tests 
  • Virus and trojan scanners 
  • Internal audit trail of all activity 
  • Servers in secure data center with 24hr security guards 
  • Constant monitoring by us for break-in attempts 
  • Single Sign On compliant where requested 

We know security is always important, especially with medical information. That is why we have an unhealthy obsession with keeping your Occupational Health records fully secure.

Not enough? Run your own server

If your organisation believes its own security is better than even this, you may purchase your own copy of the software to be installed upon your own servers inside your own building.

We want to change OH Software forever

Why put up with ever increasing prices and poor service? Move into the 21st Century with OrchidLive.

Who We Are

A passionate team of developers based in the North East of England.

With almost 100 years combined in software development, our team is made up of people who care about our work, and care about our clients.

Why not drop by our HQ and have a chat?.


Answering your Questions

Here are the most common questions asked about OrchidLive. If your question isn't answered, feel free to drop us a line...


How do I get started?

Go to the Register page and open a free no-obligation account.

Is secure?

Yes, we strive to make it as secure as possible. Please see the security section for more information.

Is my data backed up?

Yes. All data is backed up every hour and stored in an encrypted form. No action is needed on your part.

Is it safe to save medical data online?

Yes, we strive to make it as secure as possible. Please see the security section for more information.

What are the legal implications of storing medical data online?

We conform to all UK, Irish, and EU data storage laws. We're registered as a data controller with the UK government (Information Commissioner's Office Register of Data Controllers number Z294666X). We will not move your data outside of the EU without your permission. Currently all data is stored within the UK and Ireland. If this isn't good enough, you can buy your own copy of our software to run on your own server inside your own building. Contact us for details.

Can I transfer my existing data to

Yes. Try out first, and if it is to your liking, contact us and we will arrange it with you.


How much usage is free? may be used completely free of charge to save 9 employees in your account. Whenever you go over 9 employees, at that point billing begins.

Is the free usage restricted in any way?


When will I be charged?

Our prices start at £0.12 (twelve pence), per saved employee, per month, not including VAT, with a minimum monthly charge of £60. This means your first month's bill will be £60.00 if you have up to 500 employees saved. Prices do not include VAT and are subject to change with 30 days notice. For more information on costs, please visit our pricing page.

What counts as an Employee?

Any person whose records are stored on OrchidLive. One Employee can have multiple files, reports, referrals etc, we still just count one employee.

How many users can I create in my account?

As many as you want.

Do we need to pay for additional licenses?

No, we do not charge a concurrent license or user fee on, simply a charge per employee recorded.

What if I want to close my account?

No problem, simply inform us in writing and we will action this.

Can I have more than one account?

Possibly. Each organisation is limited to having one account. Within that account you may have as many users in your account as you wish, and employees can be separated into an unlimited number of “contracts” to keep them separate. If you work for more than one organisation, however, it may be possible to set each us as a new Account. Please contact us for clarification

Logging In

I've lost my password!

Go to the Login page and click the lost password link.

I've forgotten my account number!

Go to the Login page and click the lost password link. The e-mail sent to you will include your account number.

How do I change my password?

Once logged in, go to your Preferences page and click the change password button.

Is my data encrypted?

Yes. All data you record into your account is password protected and stored in an encrypted database. Further, any digital files you store in are encrypted multiple times over to ensure greater security. This means that in the unlikely event of a data theft or break-in, the data itself will appear as encrypted gibberish to any thief. However, this is only useful if you, the user of your account, make sure to keep your passwords secret and practice good security habits. See the question below to learn how to do this.

What is the best way to keep my account secure?

We do everything we can to keep secure at our end, however we can't look after the security at your end. This is your responsibility. We recommend:

  • Keep all the devices you use to access (computers, tablets, and phones) up-to-date with software updates.
  • Only access over an internet connection you trust, i.e. not via free Wifi in a restaurant, cafe etc.
  • When on a computer, run virus and trojan scanners.
  • When on a computer, run a firewall.
  • Never share or write-down your password, telephone password, or security question and answer.
  • If a member of your OH staff leaves the company, suspend their user from your account.
  • Never use the same password for and your e-mail account.
  • Do not install software from unknown or untrusted sources (e.g. software promising “free emojis”, and so on).

Technical Requirements

Which web browser do I need?

We don't support browsers older than the following:

  • Google Chrome version 36 or above
  • Firefox version 31 or above
  • Safari version 5 or above
  • Opera version 23 or above
  • Internet Explorer version 9 or above

Does use cookies?

Yes, but only for logging in. No cookies are used to track you. Cookies must be enabled by your internet browser to log in. Without cookies, cannot work. They are cleared when you log out, and automatically deleted when you close your browser.

How can I print from on my PC or Mac?

Use the print feature of your own web browser. Go to your browser's File menu, and select Print. Alternatively press Ctrl and P on your keyboard (or Command and P on a Mac). Printing is entirely handled by your web browser, computer, and printer. It's not handled by OrchidLive. Please contact your own IT department or customer services department for help.

We Are Developers
We Are Creative
We Are Designers
We Are Coders

— Working with you to grow your business —

Our Process

We Make Our Customers Happy

We appreciate every organisation is different. That is why we created the OrchidLive system, to allow your organisation to develop it's own system using the OrchidLive framework. While the process may be similar, each OH client works slightly differently, so we have designed the system to be as flexible as you need.


We work with you to identify how your organisation works.


We give you ongoing access to a test system, to allow further refinements.


Your OrchidLive system grows with you, so as new clients come on board, we can help you provide what they need.


We run Staging Servers to allow you to thoroughly test the new system before going live.

While vanilla OrchidLive is an excellent start, consider it as a framework for what you need. Anything you imagine is generally possible...

Years in OH Software

Terms & Conditions

Below are our Terms of Use, Privacy Policy, User Content Agreement, Cookies Policy and GDPR Statement of Compliance.

 Click here to print all of our terms and conditions.


Keep In Touch

Tel: +44 (191) 500 9746

Parsons Two, The Town Hall, Wallsend
NE27 7AT



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